Face clock-in: notice and consent for employees
DRAFT for Gert's approval. Employers may replace this with their own notice.
Your employer uses ClockMeIn to record when you clock in and out. Instead of a card or PIN, the tablet at the entrance recognises your face. Under the Protection of Personal Information Act (POPIA), your face is biometric information, so your employer needs your consent before enrolling you.
What is collected
- At enrolment: the camera looks at your face for a few seconds and calculates a face template: a list of numbers, not a photo. No enrolment photos are stored.
- Each time you clock in or out: the date and time, IN or OUT, the site, and a small snapshot photo. Your employer can check the snapshot to confirm who clocked in.
How it is used
- Only to record your attendance and working hours, for example for payroll.
- Your face is compared only with the people enrolled by your own employer.
- It is not used for any other purpose, not sold, and not used to train face-recognition systems.
Who is responsible
Your employer is the responsible party. ClockMeIn processes the information on your employer's behalf, as its operator. See the Privacy Policy for how the information is protected.
How long it is kept
- Face template: until you leave, or until you withdraw consent. It is deleted when your employer deactivates you or removes your enrolment.
- Snapshots: deleted automatically after your employer's retention period (90 days by default).
- Clock times: kept as part of your employer's payroll and attendance records.
Your choices
- You do not have to consent. If you do not, ask your employer for another way to record your time.
- You can withdraw your consent at any time by telling your employer, who will delete your face template.
- You can ask your employer to see or correct your information, and you may complain to the Information Regulator (inforegulator.org.za).
Consent
By agreeing at enrolment, you confirm that you have read this notice and that you consent to your employer, through ClockMeIn, processing your face template, clock times and snapshots for time and attendance, as described above.